Run your entire security operation from one platform.
Officers, patrols, NFC checkpoints, incidents, compliance, scheduling and payroll — managed in real time for UK security companies running 10 to 500 guards.
Everything your security operation needs, in one place
One platform for the whole operation — from the control room to the officer on the ground.
Guard management
Every officer, document and qualification in one record — onboarding to offboarding.
Live operations
A real-time command view of who's on shift, on patrol, and where, right now.
Patrol tracking
Routes, checkpoints and live progress — proof every round was walked.
NFC checkpoints
Tap-to-scan checkpoints that prove presence at each point on the route.
Incident reporting
Field reports with photos, location and severity-based escalation.
Compliance
SIA, Right-to-Work and DBS tracked, with expiry alerts and full audit trails.
Scheduling & rotas
Conflict-aware rotas, open-shift pools and recurring shift templates.
Mobile companion
Officers start patrols, scan checkpoints and report incidents from their phone.
Analytics
Completion rates, response times and utilisation across every site.
Payroll & reporting
Auto-generated timesheets, UK payroll and HMRC-ready exports.
Built for the way security operations actually run
GuardFlow replaces the spreadsheets, the WhatsApp groups, the BrightPay subscription, the missed compliance reminders. One platform, designed specifically for UK security firms.
Geofenced clock-in — every shift, every site
Guards clock in on their phones with GPS validation against your site's geofence. If they're not on-site, they can't clock in. If their location looks suspicious, you get notified instantly. Real-time visibility into who's actually working where.
- Real-time site coverage map
- Mock-location detection
- Offline-queued events sync when reconnected
- Optional selfie verification
Drag-and-drop rotas, conflict-aware
Build next week's rota in minutes. Drag a guard onto a site, set the times, done. If a guard is already booked elsewhere, you're warned. If their SIA expired, you can't schedule them.
- Weekly and monthly views
- Shift templates for recurring patterns
- Open shift pool with guard self-claim
- Conflict and rest-period warnings
SIA, Right-to-Work, DBS — never expired
Every guard's documents in one place. GuardFlow warns you 30, 14, 7, and 0 days before expiry. Expired guards can't be scheduled. Manager-verified, GDPR-compliant, audit-ready.
- Bulk upload by dragging a folder of PDFs
- Configurable mandatory document types per company
- Automatic re-request workflow
- Full audit trail
Auto-generated payroll, FPS XML ready for HMRC
Click 'generate timesheets'. Click 'run payroll'. GuardFlow calculates PAYE, NI, pension, statutory pay — produces payslips, P60s, P45s, BACS files, and the FPS XML for HMRC. You upload to HMRC online services in one click.
- Full UK statutory calculations
- Branded payslips emailed to staff
- P60s and P45s on demand
- Exports to Sage, Xero, BrightPay if needed
Incident reporting with photos and video
Guards report from the field — photos, video, location captured automatically. Severity-routed to managers, with optional SMS for critical incidents. Full escalation chain, GDPR-safe storage.
- In-field mobile reporting
- Automatic location and timestamp
- Severity-based escalation
- Audit-ready records
Reports that make sense at month-end
Revenue by customer. Payroll cost per site. Compliance status across the team. Guard utilisation. 10 ready-made reports, each exportable to CSV, PDF, or Excel. Save your most-used views as templates.
- Revenue and cost reports
- Compliance and utilisation analytics
- Configurable date ranges
- Saved report templates
From spreadsheet chaos to running smoothly in 15 minutes
GuardFlow is designed so non-technical security operators can be live within a working day.
Set up your account
We walk you through a 10-step setup wizard. Company details, branding, pay rules, pension, compliance settings. Done in 15 minutes.
Manage your team in real time
Guards download GuardFlow on their phones. Managers see who's where on a live map. Schedule, reschedule, and respond instantly.
Run payroll automatically
End of the month, click 'generate timesheets', then 'run payroll'. Download FPS XML, upload to HMRC. Pay your staff. Send invoices. 20 minutes from start to done.
Your officers' patrol app, in their pocket
Officers see their assigned patrols, start a round, scan NFC checkpoints and report incidents — even with no signal. Everything syncs the moment they're back online.
Built for every kind of security operation
Whether you're running 10 doormen or 500 patrol officers, GuardFlow adapts to your operation.
Manned guarding
Static site security, reception, lobby cover
CCTV monitoring
Control rooms, remote video monitoring
Dog handling
K9 patrols, search teams
Construction site security
Site protection, access control
Property guarding
Residential and commercial property
Concierge security
Luxury residential, corporate reception
Event security
Festivals, conferences, public events
Mobile patrols
Mobile response and patrol routes
Key holding
Out-of-hours access and lockup
Alarm response
First response to alarm activations
Why security companies switch to GuardFlow
Cut the paperwork
Replace spreadsheets, WhatsApp groups and paper logs with one system of record.
Officer accountability
Geofenced clock-in and NFC checkpoints prove who was where, and when.
Real-time visibility
See patrols and incidents as they happen — not at the end of the shift.
Instant incident reporting
Critical incidents reach the right manager in seconds, with the full picture.
Compliance made simple
Expiring documents flagged early; non-compliant officers can't be scheduled.
One operation, centralised
Sites, officers, patrols, compliance and payroll — managed from a single platform.
Book a demo or ask a question
Tell us about your operation and we'll show you GuardFlow, or answer anything you need.
Ready to run your security operation on GuardFlow?
Officers, patrols, incidents, compliance and payroll — one enterprise platform for UK security firms.